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Dynamic citation fields in Word

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Dynamic citation fields in Word

Postby erik.hansen » 2011-03-25 10:53

Dear all,

I am using Citavi for several years and the knowledge management functionality is simply great! The best I could imagine. However, when it comes to publishing and the necessary final formating (reference/bibliography styles) the Citavi solution is simply not useful. I used it onces, but nowadays I switched back to manual management of citations in texts (all the boring manual stuff such as citation formating, creating the bibliography). Why is that?

1. Using the citavi tags simply does not say anything to co-authors with which I exchange the text (sometimes I get myself confused, as the short tagnames do not always reveal a unique entry, which is why I need to go back to citavi to check which entry it is).
2. There is no such as a clearcut 2 phase publication process, with a first step of writing and a second step of formatting. In reality, it is an iterative process where after the final formating some reediting occurs, maybe another, unforseen loop with a co-author, etc. where more references are added. Thus, in the end, I still need to do manual steps.
3. This is the most important one. Publications are not singular pieces without history and future. In reality, I use an old publication (or an article which was not successfully published), change it, advance it, etc. and try to publish it again. That means, however, that there are no tags any more in the text (as it was already intended to be published earlier), and the link to the citavi database has been lost. I would need to replace all citations again with tags, a task which - at least for myself - is not practical. In summary, when I extend prior texts for future publications, I cannot work with the citavi tag system at all.

These reasons all let to my decision to simply cite manually, which is, however, unsatisfactory, given the powerful citavi database in the background.

I do not understand why Citavi does not offer the same type of intext citation management as the software Endnote does. Using dynamic database fields which can be changed in format using realtime is cleary the preffered mode. This also allows for publishing articles whilst keeping all dynamic references to the database and, thus, allows for future continuation of the work on the text.

Thank you for your support.
Erik
erik.hansen
 

Re: Dynamic citation fields in Word

Postby Peter Bonekämper » 2011-03-25 16:17

erik.hansen wrote:3. This is the most important one. Publications are not singular pieces without history and future. In reality, I use an old publication (or an article which was not successfully published), change it, advance it, etc. and try to publish it again. That means, however, that there are no tags any more in the text (as it was already intended to be published earlier), and the link to the citavi database has been lost. I would need to replace all citations again with tags, a task which - at least for myself - is not practical. In summary, when I extend prior texts for future publications, I cannot work with the citavi tag system at all.

Dear Erik,

I may not have understood your problem properly - but don't you keep the file with the Citavi tags?

Peter
Peter Bonekämper
 

Re: Dynamic citation fields in Word

Postby Antonio Tejada » 2011-04-01 10:56

Dear Erik,

I'd be happy to respond to your concerns.

1) As long as there is a sequence number in the placeholder (e.g. #123), Citavi will ignore the words and names in the placeholder, so you can enter as much additional information as you like. For example, you could expand the placeholder {Smith 2010 #123} to {Smith and Jones 2010 Paper on Radiation Poisoning #123} with no ill effects, because Citavi simply reads the number.

2) That's right, but you can always just edit the original unformatted manuscript and format again.

3) You would need to keep the original unformatted manuscript. As long as you also keep the Citavi project used to create the document, you can come back at any time.


A new Add-In for Word is currently under development. I think you will like it! Thank you for your patience!

Regards,
Antonio
Antonio Tejada
Citavi Customer Service
 

Re: Dynamic citation fields in Word

Postby erik.hansen » 2011-04-13 17:55

Thank you for your replies. I understand the advise to "come back" to the unformated manuscript. However, I have tried to explain why it is practicably not feasible to "come back" to the unformmated manuscript. This is, because some editing, revising, and exchanging with co-workers will - sometimes unexpectidly - even occur after the formatted manuscript was created. This is, beside others, because some final revision and proof reading can only occur with the formatted document - and this is excactly where further, even larger changes will be made. It would then by problematic to use the old unformatted manuscript in further projects, as it is simply not the "latest" version.

I will wait for the new addin development, and hope that this will adress my concerns.
Thank you and best regards
Erik
erik.hansen
 

Re: Dynamic citation fields in Word

Postby flora66 » 2011-08-23 12:22

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Last edited by flora66 on 2011-10-07 13:43, edited 3 times in total.
flora66
 

Re: Dynamic citation fields in Word

Postby Antonio Tejada » 2011-08-29 11:48

Thanks for letting us know!

Antonio
Antonio Tejada
Citavi Customer Service
 


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