Change from In-text to Footnote Short Citation

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Change from In-text to Footnote Short Citation

Postby je1188 » 2014-07-03 18:48

System information: [ Citavi Version 4.3, Windows 7, English, -, MS Office 2010 64Bit, - ]

I am working with a word document (using Citavi's Add-in) that has in-text citations. I need to change these in-text citations to short footnotes. In other words, all in-text citations (Author year, page) should appear in footnotes with the same format: Author year, page. How can I accomplish this?

Thank you,

Sari
je1188
 

Re: Change from In-text to Footnote Short Citation

Postby Sebastian Pabel » 2014-07-04 10:06

Dear Sari

It is possible to convert in-text citations to footnotes. However, this process is relatively complicated. I would suggest, you send me your project and Word document and I will convert it for you. To transfer the files, please use our secure upload service. So that we can match the files to the issue, please put the address of this page in the message field. Thank you!

Kind regards
Sebastian

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Sebastian Pabel
Citavi Customer Service
 

Re: Change from In-text to Footnote Short Citation

Postby Ali Galal » 2017-03-23 23:22

Some Workarounds and tips to convert in-text citations to footnotes (Or vice versa) in a better way:
1-After finishing your original in-text cited paper, choose all text in footnote and highlight it with a different color so you can distinguish your own notes from converted citations
2-You can create two "dummy references" in each Citavi project (or just create them in one project and copy in othes):
a- zzzm (as both author and title , better as an unknown type reference to indicate multiple references) and
b- zzzf(to indicate a footnote where you want to combine both notes and citations and want it to be transferred to in-text in case of conversion)
You can choose any other shorter names for these dummy variables but try to choose unique names that you can search for and delete (or change colors/hide) without problems in the final version of your MSWORD document.
3- To decrease the problems of multiple in-text references turning to multiple footnotes:
After selecting the Multiple references you need to cite in-text, move the cursor to the end of the last reference, and then add the dummy variable zzzm. This way, when using Citavi placeholders converter, all the real multiple references will be inserted as one footnote, and the dummy variable only will be inserted as a new footnote.. It will be easier to search for this dummy variable in MSWORD to make sure that the preceding multiple references are converted correctly and to delete this dummy variable in the final copy.
4- To decrease the problems of footnotes references with manually added notes not turning to in-text citations: For the footnotes you think you will need to convert (with their manual added notes) into in-text citation: begin the footnote with the dummy reference zzzf and end the footnote with the same dummy variable.
For some reason, the citavi placeholders converter will move the entire footnote (even if it has manually added notes) to in-text if there is a reference in its beginning and another reference in its ending. User can use any reference but creating a dummy reference helps the purposes of revision and replacement (easy to search for and replace in MSWORD). In addition, if you don't want to start or finish your footnote with an actual reference (and still want this note to be converted to in-text in the future), the dummy variable will be useful in such cases.
5-In the Final copy, delete all zzzm and zzzf by using ctrl+h in MSWORD to replace all instances with empty space. An additional revision to correct punctuations may be needed.
These steps may look lengthy, but they will useful in cases of long documents.

Of course if there is a way to include these workarounds and the idea of dummy variables in Citavi itself it will be much easier.
Sorry for the lengthy post and any writing mistakes as English is not my first language.. And thanks again for this wonderful software that keeps getting better
Ali Galal
 

Re: Change from In-text to Footnote Short Citation

Postby Peter Meurer » 2017-03-24 09:21

Dear Ali

For Citavi 4 and 5 please follow the way described in our FAQ.

In Citavi 6 we will add a new function to Citavi's Word Add-In for this purpose.

Kind regards,
Peter
Peter Meurer
Citavi Customer Service
 

Re: Change from In-text to Footnote Short Citation

Postby Ali Galal » 2017-03-27 12:03

Dear Peter,
Thank you for your kind answer. I was suggesting some "additional" workarounds for some of the limitations of Citavi "Convert Placeholders.exe" , specifically:
Limitation1-If additional text is present in the footnotes it will not be moved into the main body of the text. When the tool finishes, give the converted Word document a quick look to make sure everything is okay.

Workaround:
To decrease the problems of footnotes references with manually added notes not turning to in-text citations: For the footnotes you think you will need to convert (with their manual added notes) into in-text citation: begin the footnote with the dummy reference zzzf and end the footnote with the same dummy variable.
For some reason, the citavi placeholders converter will move the entire footnote (even if it has manually added notes) to in-text if there is a reference in its beginning and another reference in its ending. User can use any reference but creating a dummy reference helps the purposes of revision and replacement (easy to search for and replace in MSWORD). In addition, if you don't want to start or finish your footnote with an actual reference (and still want this note to be converted to in-text in the future), the dummy variable will be useful in such cases.

Limitation2-Please also note that multiple citations in the text may be converted to multiple footnotes. In such cases, you will need to reinsert the references as a multiple citation and then delete the extra footnotes.

Workaround:
To decrease the problems of multiple in-text references turning to multiple footnotes:
After selecting the Multiple references you need to cite in-text, move the cursor to the end of the last reference, and then add the dummy variable zzzm. This way, when using Citavi placeholders converter, all the real multiple references will be inserted as one footnote, and the dummy variable only will be inserted as a new footnote.. It will be easier to search for this dummy variable in MSWORD to make sure that the preceding multiple references are converted correctly and to delete this dummy variable in the final copy.

I thought these workarounds may be helpful in handling long word files. Still, the easiest way might be just revising the paper after finishing as you suggest (we will need to do this any way). In all cases,it will be better of course if it is possible to integrate these workarounds (or any other solutions) directly in a citavi add-in within MsWord itself, specially for the problem of multiple citations... Thank you again for your wonderful software..
Ali Galal
 


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